ZTown Media, LLC (“ZTown Media,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly.
ZTown Media, LLC
Effective Date: September 8, 2026
Last Updated: September 8, 2026
This Privacy Policy explains how we collect, use, disclose, and protect information when you visit ztownmedia.com, use our payment portal at pay.ztownmedia.com, communicate with us, inquire about or purchase our services, participate in meetings or calls with us, or otherwise interact with ZTown Media.
This Privacy Policy applies to website visitors, prospects, and clients. It does not apply to employees, contractors, or job applicants.
The information we collect depends on how you interact with us.
We may collect information such as:
When you become a client, we may also receive information and materials necessary to perform the services you request.
This may include:
Some services we provide may require access to client-controlled business platforms or accounts.
For example, clients may authorize us to access:
Whenever possible, we prefer to receive access through delegated, administrative, partner, or authorized-user permissions rather than receiving a client's primary login credentials.
Where delegated access is unavailable, a client may choose to provide login credentials or other access information necessary for us to perform the requested services.
We use this access only for authorized business purposes related to the services being provided.
We may obtain professional or business contact information from lawful third-party and publicly available sources for business development, sales, and marketing purposes.
These sources may include:
Information obtained from these sources may include:
We may use this information to identify organizations or professionals that may have an interest in our services.
We use QuickBooks Payments, provided by Intuit Inc., to process credit card, debit card, and eligible bank or ACH payments.
When a client enters card or bank account information through our payment process, sensitive payment credentials are handled through Intuit's payment infrastructure and tokenization process.
ZTown Media does not store or have access to:
Our systems may receive and retain limited payment-related information such as:
These secure identifiers may allow us to process future payments authorized under a signed agreement without requiring the client to provide the complete payment credentials again.
The stored identifiers do not allow us to view the underlying full card or bank account information.
Any deposit, remaining balance, or future payment is processed in accordance with the applicable invoice, signed service agreement, payment authorization, or other agreement between the client and ZTown Media.
Our payment portal does not replace the payment terms contained in those agreements.
QuickBooks Payments is operated by Intuit and is subject to Intuit's own terms, privacy practices, and security policies.
When you visit our websites or payment portal, certain information may be collected automatically by our hosting, analytics, advertising, and technology providers.
This may include:
Our hosting infrastructure may automatically maintain request logs containing information such as IP address, browser information, and timestamps as part of normal website operation, security, and troubleshooting.
Our systems may maintain limited technical logs needed to operate and troubleshoot our websites and payment processes.
These logs may include:
We intentionally design our payment process so that sensitive payment credentials are not included in application logs.
We do not intentionally log:
During development or testing, limited non-sensitive session identifiers may be used to troubleshoot technical issues. Production systems are designed to minimize the collection and retention of unnecessary payment information.
Our websites use cookies and similar technologies to operate the site, understand visitor behavior, measure performance, support advertising, and improve the user experience.
These technologies may be used for:
Where available, visitors may use our cookie consent controls to accept or decline non-essential cookies.
You may also be able to manage cookies through your browser settings.
Disabling certain cookies may affect how some website features function.
We use analytics and website-behavior tools to better understand how visitors use our website.
These services may collect information such as:
We use this information to:
We may use advertising technologies to promote our services and measure advertising performance.
This may include:
Advertising and analytics providers may receive limited information about website visits, device information, cookie identifiers, or website interactions.
We do not sell personal information for monetary compensation.
However, certain U.S. privacy laws may define some disclosures of online identifiers for targeted advertising as a “sale,” “sharing,” or similar activity even where no money is exchanged.
Where required by applicable law, users may exercise relevant advertising or cookie choices through the privacy or cookie controls available on our website.
We may use personal information to:
We may communicate with prospects and clients through:
You may opt out of promotional emails by using the unsubscribe method provided in the communication, where applicable.
You may request that we stop non-essential marketing communications by contacting us.
Transactional, contractual, payment-related, or service-related communications may still be sent where necessary.
We may record or transcribe:
Recordings and transcripts may be used for:
We provide notice of recording and obtain consent where required by applicable law.
For telephone calls, we request permission before recording.
Meeting recordings and transcripts may be processed using third-party transcription, video conferencing, or meeting-assistance providers.
We may disclose personal information to third parties that help us operate our business and deliver services.
These may include providers of:
These providers receive information only as reasonably necessary to perform services on our behalf or as otherwise permitted by law.
We do not sell client or prospect information for monetary compensation.
Where necessary to perform a client engagement, authorized project information may be made available to members of our internal team or other individuals working on the applicable project.
Access is limited according to the person's role and the needs of the project.
We do not disclose client information to unrelated third parties for their own independent marketing purposes.
We may disclose information where reasonably necessary to:
If ZTown Media is involved in a merger, acquisition, financing, restructuring, sale of assets, or similar business transaction, information may be transferred as part of that transaction.
Any successor organization would be expected to handle personal information consistent with applicable privacy requirements.
We retain personal information for as long as reasonably necessary for the purposes for which it was collected, including to:
Retention periods may vary depending on the type of information and the purpose for which it is used.
Complete card and bank account credentials are not stored by ZTown Media.
Limited payment identifiers, transaction records, invoice records, and masked payment information may be retained for accounting, customer service, contractual, or legal purposes.
We use reasonable administrative, technical, and organizational safeguards designed to protect information against unauthorized access, loss, misuse, alteration, or disclosure.
These measures may include:
Where client system access is required, we prefer authorized-user or delegated access over shared primary credentials whenever possible.
No internet-based service can guarantee absolute security. However, we take reasonable steps to minimize unnecessary access to sensitive information.
Depending on where you live, you may have certain rights regarding your personal information.
These rights may include the right to:
These rights are subject to applicable law and may have exceptions.
For example, we may need to retain certain information for accounting, tax, contractual, legal, fraud-prevention, or dispute-resolution purposes.
To submit a privacy request, contact:
We may need to verify your identity before fulfilling certain requests.
Residents of certain U.S. states may have additional privacy rights under state law.
Depending on the law that applies, these may include rights to:
ZTown Media does not sell personal information for monetary compensation.
Because certain advertising or analytics activities may be treated as “sharing,” “sale,” or targeted advertising under some state laws, applicable users may use our available cookie or privacy controls to manage non-essential advertising technologies.
We provide services to clients in Canada and handle personal information in accordance with applicable Canadian privacy requirements where they apply.
Canadian individuals may have rights relating to:
Certain information may continue to be retained where necessary for legal, contractual, accounting, security, or business purposes.
Canadian privacy requests may be submitted to:
Our business is based in the United States.
If you access our services from Canada or another jurisdiction, information may be processed or stored in the United States or in other locations where our service providers operate.
Privacy and data-protection laws in those locations may differ from those in your jurisdiction.
Our services are intended for adults, businesses, and individuals authorized to engage ZTown Media for professional services.
Our websites and services are not directed to children under 13, and we do not knowingly collect personal information from children through our websites.
Our websites or communications may contain links to websites or services operated by third parties.
We are not responsible for the privacy, security, content, or practices of third-party websites or services.
We encourage users to review the privacy policies of any third-party services they use.
We may update this Privacy Policy from time to time to reflect:
When we update the Privacy Policy, we will revise the “Last Updated” date at the top of this page.
Material changes may also be communicated through other reasonable means where appropriate.
If you have questions about this Privacy Policy, our privacy practices, or your personal information, contact us at:
ZTown Media, LLC
4780 Ashford Dunwoody Rd. Ste 540 #468
Atlanta, GA 30338
United States
Email: zacktowner@ztownmedia.com
Phone: 404-946-3290
Website: ztownmedia.com
Subscript
I would use this policy as the Privacy Policy URL you submit to Intuit, because it covers the entire company while still clearly explaining the QuickBooks Payments integration.
Superscript
I would keep the payment Terms / End User Agreement separate. That document should stay focused on use of pay.ztownmedia.com, payment authorization, future authorized charges, ACH, processing fees, Intuit's role, and liability. Your original payment-app draft already established that distinction correctly.
Emphasis
I also intentionally avoided naming your CRM, automation, lead-gen, analytics, advertising, and meeting tools individually. That keeps the policy accurate if you change providers later. Intuit is the main exception because it directly handles the sensitive payment credentials.
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